DATA PRIVACY

With this privacy policy, we would like to inform you about the nature, scope and purpose of the processing of personal data (hereinafter also referred to as "data"). Personal data are all data that have a personal reference to you, e.g. name, address, e-mail address or your user behavior. The data protection declaration applies to all data processing operations carried out by us, both within the scope of our core activities and for the online media provided by us.

Who is responsible for data processing
Responsible for data processing is:

Schulz Evers GbR
Marius Schulz
Talstraße 161
73732 Esslingen am Neckar
Germany
post@diffusion.agency
https://www.diffusion.agency/imprint

Processing of your data in the context of the agency services we provide
We offer agency services. If you are our customer or business partner, or if you are interested in our services, the type, scope and purpose of processing your data depends on the contractual or pre-contractual services existing between us. These include conceptual and strategic consulting, software and design development and consulting and maintenance services in this area, planning and implementation of campaigns, IT and server administration and other consulting and training services. In this sense, the data processed by us includes all those data that are or were provided by you for the purpose of using the contractual or pre-contractual services and that are required to process your inquiry or the contract concluded between us. Unless otherwise stated in the further notes to this data protection declaration, the processing of your data and its transfer to third parties is limited to those data that are necessary and expedient to answer your inquiries and/or to fulfill the contract concluded between you and us, to protect our rights and to fulfill legal obligations. We will inform you which data is required for this before or in the course of data collection. Insofar as we use third-party providers to provide our services, the data protection notices of the respective third-party providers apply.

Data concerned:

Inventory data (e.g. names, addresses)
Payment data (e.g. bank details, invoices)
Contact data (e.g. e-mail address, telephone number, postal address)
Contract data (e.g. subject matter of contract, duration of contract)
Data subjects: Customers, interested parties, business and contractual partners

Purpose of processing: processing of contractual services, communication as well as answering contact inquiries, office and organizational procedures

Legal basis: contract performance and pre-contractual inquiries, Art. 6 para. 1 lit. b DSGVO, legal obligation, Art. 6 para. 1 lit. c DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO.

Your rights under the DSGVO
According to the DSGVO, you are entitled to the rights listed below, which you can exercise at any time by contacting the controller named in section 1. of this Privacy Policy:

Right to information: you have the right to request information from us about whether and what data we process from you.
Right to rectification: you have the right to request the rectification of incorrect or completion of incomplete data.
Right to erasure: You have the right to request the erasure of your data.
Right to restriction: in certain cases, you have the right to request that we only process your data in a restricted manner.
Right to data portability: You have the right to request that we transfer your data to you or another responsible party in a structured, common and machine-readable format.
Right to complain: You have the right to complain to a supervisory authority. The supervisory authority of your usual place of residence, your workplace or our company headquarters is responsible.


Right of withdrawal
You have the right to revoke your consent to data processing at any time.

 

Right of objection
You have the right to object at any time to the processing of your data, which we base on our legitimate interest according to Art. 6 (1) lit. f DSGVO. If you make use of your right to object, we ask you to explain the reasons. We will then no longer process your personal data unless we can prove to you that compelling reasons worthy of protection for the data processing outweigh your interests and rights.

Irrespective of the above, you have the right at any time to object to the processing of your personal data for purposes of advertising and data analysis.

Please address your objection to the contact address of the data controller indicated above.

You have the right to object at any time to the processing of your data, which we base on our legitimate interest according to Art. 6 (1) lit. f DSGVO. If you exercise your right to object, we ask you to explain the reasons. We will then no longer process your personal data unless we can prove to you that compelling reasons worthy of protection for the data processing outweigh your interests and rights.

Irrespective of the above, you have the right at any time to object to the processing of your personal data for purposes of advertising and data analysis.

Please address your objection to the contact address of the data controller given above.

When do we delete your data?
We delete your data when we no longer need it or when you instruct us to do so. This means that - unless otherwise stated in the individual data protection notices of this data protection declaration - we delete your data,

when the purpose of the data processing has ceased to exist and therefore the respective legal basis stated in the individual data protection notices no longer exists, e.g.
after termination of the contractual or membership relationship existing between us (Art. 6 para. 1 lit. a DSGVO) or
after our legitimate interest in the further processing or storage of your data ceases to exist (Art. 6 para. 1 lit. f DSGVO),
if you exercise your right of withdrawal and no other legal basis for processing within the meaning of Art. 6 (1) lit. b-f DSGVO applies,
if you exercise your right to object and there are no compelling legitimate grounds for deletion.
If, however, we still need to retain (certain parts of) your data for other purposes, for example because tax retention periods (generally 6 years for business correspondence or 10 years for accounting records) or the assertion, exercise or defense of legal claims arising from contractual relationships (up to four years) make this necessary, or if the data is needed to protect the rights of another natural person or legal entity, we will delete (that part of) your data only after these periods have expired. However, until the expiration of these periods, we limit the processing of this data to these purposes (fulfillment of retention obligations).

Cookies
Our website uses cookies. Cookies are small text files, consisting of a series of numbers and letters, which are filed and stored on the terminal device you use. Cookies are primarily used to exchange information between the end device you are using and our website. This includes, among other things, the language settings on a website, the login status or where a video was watched.

Two types of cookies are used when you visit our websites:

Temporary cookies (session cookies): these store a so-called session ID, which can be used to assign various requests from your browser to the joint session. Session cookies are deleted when you log out or close your browser.
Permanent cookies: Permanent cookies remain stored even after you close your browser. This allows our website to recognize your computer again when you return to our website. For example, information on language settings or log-in information is stored in these cookies. In addition, these cookies can be used to document and store your surfing behavior. This data can be used for statistical, marketing and personalization purposes.
In addition to the above classification, cookies can also be differentiated with regard to their purpose:

Necessary cookies: these are cookies that are absolutely necessary for the operation of our website, to store logins or shopping carts for the duration of your session, or cookies that are set for security reasons.
Statistics, marketing and personalization cookies: these are cookies that are used for analysis purposes or reach measurement. In particular, information on search terms entered or the frequency of page views may be stored via such "tracking" cookies. In addition, the surfing behavior of an individual user (e.g. viewing of certain content, use of functions, etc.) can also be stored in a user profile. Such profiles are used to display content to users that matches their potential interests. Insofar as we use services through which cookies are stored on your terminal device for statistical, marketing and personalization purposes, we will inform you about this separately in the following sections of our data protection declaration or in the context of obtaining your consent.
Data concerned:

Usage data (e.g. access times, web pages clicked on).
Communication data (e.g. information about the device used, IP address).
Data subjects: Users of our online offers

Processing purpose: Playing out our Internet pages, ensuring the operation of our Internet pages, improving our Internet offering, communication and marketig.

Legal basis:
Legitimate interest, Art. 6 para. 1 lit. f DSGVO.
Unless we obtain consent from you to set the cookies, we base the processing of your data on our legitimate interest in improving the quality and user-friendliness of our internet presence, in particular the content and functions. You have via the security settings of your browser to object to the use of cookies set by us in the context of our legitimate interest. There you have the option of specifying whether you do not accept cookies from the outset or only on request, or whether you specify that cookies are deleted each time you close your browser. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

Consent, Art. 6 para. 1 lit. a DSGVO
If we ask you before your visit to our website to be allowed to set certain cookies on your terminal device and you consent to this, the consent you give is the legal basis. As part of the consent, we will inform you about which cookies we set in detail. If you do not give this consent, we will only set the so-called technically necessary cookies that are required for the proper operation of our website and its display in your browser. If you have consented to the setting of cookies, you have the option to revoke your consent at any time.

Web hosting
In order to maintain our Internet pages, we use a provider on whose server our Internet pages are stored and made available for retrieval on the Internet (hosting). In doing so, the provider may process all data transmitted via the browser used by you, which accrue when using our Internet pages. This includes, in particular, your IP address, which the provider needs in order to be able to deliver our online offer to the browser you are using, as well as all entries you make via our website. In addition, the provider used by us may record  

the date and time of access to our website
time zone difference to Greenwich Mean Time (GMT)
access status (HTTP status)
the amount of data transferred
the Internet service provider of the accessing system
the type of browser you are using and its version
the operating system you are using
the website from which you may have accessed our website
the pages or sub-pages that you visit on our website.
collect. The aforementioned data is stored as log files on the servers of our provider. This is necessary to ensure the stability and security of the operation of our website.

Data concerned:

Content data (e.g. posts, photos, videos).
Usage data (e.g. access times, web pages clicked on)
Communication data (e.g. information about the device used, IP address).
Data subjects: Users of our Internet presence

Purpose of processing: Playing out our Internet pages, ensuring the operation of our Internet pages

Legal basis: Legitimate interest, Art. 6 para. 1 lit. f DSGVO

Web host(s) contracted by us:

WIX

Service provider: Wix.com Ltd, Nemal St. 40, 6350671 Tel Aviv, Israel.
Website: https://de.wix.com/#
Privacy policy: https://de.wix.com/about/privacy

Contact
Insofar as you contact us via e-mail, social media, telephone, fax, mail, our contact form or otherwise and in doing so provide us with personal data such as your name, telephone number or e-mail address, or provide us with further information about yourself or your request, we will process this data in order to respond to your inquiry within the scope of the pre-contractual or contractual relationship existing between us.

Data concerned:

Inventory data (e.g. names, addresses)
Contact data (e.g. e-mail address, telephone number, postal address)
Content data (texts, photos, videos)
Contract data (e.g., subject matter of the contract, duration of the contract).
Affected persons: Interested parties, customers, business and contractual partners

Purpose of processing: communication as well as answering contact requests, office and organization procedures

Legal basis: contract performance and pre-contractual inquiries, Art. 6 para. 1 lit. b DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO.

Web analysis and statistics
In order to record and statistically evaluate the flow of visitors to our website, we use web analysis services. Such services collect, among other things, data about the website from which you have accessed our website (so-called referrers), which pages of our website you have accessed, how long you have visited our pages and which interactions you have carried out there. In addition, data on the browser you use, computer system and type of device are collected. In addition, demographic information such as age or gender can be collected as pseudonymous values via such a service. If you have consented to the collection of your location data, this may also be processed, depending on the provider.

In order to collect and store this data, the web analysis service we use usually sets a cookie on the terminal device you use, which also collects the IP address assigned to you. However, this is shortened via a so-called IP masking procedure, so that the IP address can no longer be assigned to your visit to our website. In addition, no clear data such as names or e-mail addresses are stored. Neither we nor the service we use know the identity of visitors to our website.

We would like to point out that, depending on the country of domicile of the service provider mentioned below, the data collected via the service may be transmitted and processed outside the area of the European Union. In this case, there is a risk that the level of data protection prescribed by the GDPR may not be complied with and that the enforcement of your rights may not be possible or may be difficult.

 

Data concerned:

Usage data (e.g. access times, web pages clicked on).
Communication data (for example, information about the device used, IP address).
Data subjects: Users of our online offers

Purpose of processing: Measuring reach, monitoring the success of campaigns, remarketing, and interest- and behavior-based marketing.

Legal basis: If we have asked you for your consent before using the respective service, this is the legal basis, Art. 6 (1) lit. a DSGVO. In addition, we use the respective service on the basis of our legitimate interest to analyze the flow of visitors to our website in order to be able to continuously improve the functions, offers and the user experience, Art. 6 para. 1 lit. f DSGVO.

We use the following web analysis services:

Google Analytics

Service provider: Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Headquarters within the EU: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland.
Website: https://marketingplatform.google.com/intl/de/about/analytics/
Privacy policy: https://policies.google.com/privacy?hl=de
Opt-out option: If you do not want your data to be used by Google Analytics, you can set a so-called opt-out plugin, which will prevent data from being collected from you on our website in the future. You can obtain this plugin here: https://tools.google.com/dlpage/gaoptout?hl=de

Online meetings, video conferences and screen sharing  
We use third-party offerings to facilitate online meetings, conference calls via video and/or audio circuit, and online seminars among employees and with prospects or customers. When you communicate with us through such a service, the data collected in that communication process is processed by both us and the third-party provider. The data that may be generated in such a communication process includes, in particular, your login and contact information, posts in the chat window, your video and audio posts, and shared screen content. The data processed by the third-party provider we use primarily includes user data as well as metadata (e.g., IP address, computer system information). As a rule, the third-party providers process this data in order to check and ensure the security of the service. In addition, findings from the data processing are to be used to optimize the third-party provider's offer and to carry out corresponding marketing measures. Please refer to the data protection information of the third-party provider in this regard.

We would like to point out that, depending on the country of domicile of the service provider mentioned below, the data collected via the service may be transmitted and processed outside the area of the European Union. In this case, there is a risk that the level of data protection required by the GDPR may not be complied with and that the enforcement of your rights may not be possible or may be difficult.

Data concerned:

Inventory data (e.g. names, addresses)
Contact information (e.g., email address, phone number)
Shared content (e.g. photos, videos, texts, audio recordings)
User data (e.g. times of access, web pages visited, interest in content)
Meta and communication data (e.g. IP address, computer system information).
Data subjects: Interested parties, customers, communication partners

Purpose of processing: processing of contact requests, internal and external communication with employees as well as interested parties and customers, fulfillment of our contractual services, service offer

Legal basis: consent, Art. 6 para. 1 lit. a DSGVO, contract performance and pre-contractual inquiries, Art. 6 para. 1 lit. b DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO.

Services we use:
Google Meet (formerly Google Hangout)

Services offered: video conferencing, chats, instant messaging.
Service provider: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland.
Parent company: Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
Website: https://gsuite.google.com/intl/de/
Privacy policy: https://policies.google.com/privacy?hl=de

Security measures
We also take technical and organizational security measures in accordance with the state of the art to comply with the provisions of data protection laws and to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties.

Actuality and change of this privacy policy
This privacy policy is currently valid and has the status October 2021. Due to changes in legal or regulatory requirements, it may become necessary to adapt this privacy policy.

This data protection declaration was created with the help of the data protection generator of SOS Recht. SOS Recht is a service of Mueller.legal Rechtsanwälte Partnerschaft, based in Berlin.